PRIVACY POLICY

We are committed to protecting and respecting your privacy. The following Privacy Statement applies to CAEDS referral website in its entirety, and sets out how your personal data is handled by us. We strongly recommend that you take some time to read this policy carefully to understand how we treat your personal data.

By using this website you give your agreement to the data practices described in this policy.

Changes to this policy

We may make changes to this privacy policy at any time. Changes will be posted here and are effective immediately. Regularly reviewing this page ensures that you are always aware of what information we collect, how we use it and under what circumstances, if any, we will share it with other parties.

Who manages this website?

www.maudsleycentre-cyp-eatingdisorders.co.uk (this website) is managed by the Child and Adolescent Eating Disorder Service (CAEDS) at South London and Maudsley NHS Foundation Trust (SLaM). The website has been developed by Consult SMB in partnership with SlaM. There is a comprehensive data processing and confidentiality agreement in place between our organisations.

What information do we collect?

We collect the following kind of information from people visiting the website:

  • Personal information that you choose to send to us in a referral
  • Site usage information, using cookies and page tagging techniques

Cookies

This website uses cookies. Cookies are small text files that save and retrieve information about your visit, such as how you entered and navigated the app and what information was of interest to you. Cookies provide an anonymised label for each user. If you are

uncomfortable with the use of cookies, you can disable cookies on your electronic device by

changing the Settings in the 'Preferences' or 'Options' menu in your internet browser.

How is information held?

The data entered onto the website isn’t saved until the ‘Submit’ button is pressed. Only forms that have had all the mandatory fields completed and submitted are saved.

After you have submitted a referral, an email with the information you have submitted will be automatically generated and sent to our secure admin email address. This address will be attended by the clinician on duty to screen referrals on a daily basis during working hours.

The information generated by the referral is also saved into a database which resides on the website server. The website server is hosted in a Tier 1 UK based Data centre. The website server sits within a private network which is protected by a full managed CISCO firewall which can only be accessed by a 128 bit encrypted VPN (Virtual Private Network) connection. The Datacentre is Ofcom regulated on the G-Cloud government framework and carries ISO 27001, ISO 9001 and ISO 14001 British Standard certifications.

A record of your referral will be kept for the minimum of time required before it's deleted. The length of time we keep the information is in accordance with the Department of Health retention schedule requirements.

How we use your information

Patient and personal information submitted to us via this website will be used for the following purposes specified in this privacy policy.

  • Register a referral and create a referral document to CAEDS in SLaM electronic patient record system
  • Contact you or the patient (with their permission) with the provided contact information
  • Improve the content and design of the website

 

We will never share your information with other organisations for marketing, market research or commercial purposes. We don’t pass on your personal information to any other website.

Third party content and linking to other websites

This website contains links to other NHS and non-NHS websites. This privacy policy applies to this website only.

Following a link to another website

When you go to another website, read the privacy policy on that website if you want to know what it does with your information. We don’t pass on any of your personal information to other websites.

Following a link to this website from another website

When you come to our website from another website, the Trust may get personal information about you from the other website. You should read the privacy policy of websites you visit that link you to us if you want to know about this.

These policies will explain how they collect and use your personal information, and whether they pass this on to websites they link you to.

Data Protection Notice

Under the Data Protection Act, we must protect any information collected from you. We use leading technologies and encryption software to protect your data, and maintain strict security standards to prevent any unauthorised access to it.

Changes to this privacy policy

We may make changes to this privacy policy at any time. Changes will be posted here and are effective immediately.  You should visit this page regularly so you know:

  • What personal information we collect
  • How we use your personal information
  • When (if ever) we share your personal information with someone else

How to contact us with questions or concerns

If you have any additional questions regarding this Policy, please feel free to contact us at: caedsreferrals@slam.nhs.uk

Or

Child and Adolescent Eating Disorders Service

Michael Rutter Centre

Maudsley Hospital

London

SE5 8AZ